STEM Returners is a trading name of Marine People Ltd
Privacy notice for applicants of the STEM ReCharge Programme
Policy version: March 2023
STEM Returners is a trading name of Marine People Ltd (‘we’, ‘our’ or ‘us’).
We take your privacy very seriously. Please read this privacy notice carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data). It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.
We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR) and to the EU General Data Protection Regulation (EU GDPR) (the latter in relation to services we offer to individuals in the European Economic Area (EEA)).
Who are we?
STEM Returners is a trading name of Marine People Limited. Marine People Limited is registered in England and Wales no.10632568 Registered office: 7 Manor Court, Barnes Wallis Road, Segensworth, Fareham, PO15 5TH, Hampshire, United Kingdom.
Personal data we collect about you
We may collect and use the following personal data about you:
- your name, address and contact information, including email address and telephone number(s)
- information to check and verify your identity
- your age range data
- your ethnicity
- your gender
- your professional interests and work history
- your career aspiration and future plans
- location data
- details of any information, feedback or other matters you give to us by phone, email, post or via social media, including your responses to surveys
- your professional online presence, eg LinkedIn profile
You must provide your personal data to join the STEM ReCharge programme.
Sometimes you can choose if you want to give us your personal data and let us use it. Where that is the case we will tell you and give you the choice before you give the personal data to us.
We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.
How your personal data is collected
We collect personal data from you:
- directly, when you enter or send us information, such as when you apply for the programme, contact us, send us feedback, provide material for our website and complete surveys
We may also collect personal data about you from other sources as follows:
- our partner employers, subcontractors, and associated organisations. You should check any privacy policy provided to you where you give your data to these third parties
How and why we use your personal data
Under data protection law, we can only use your personal data if we have a proper reason, for example:
- where you have given consent
- to comply with our legal and regulatory obligations
- for the performance of a contract with you or to take steps at your request before entering into a contract, or
- for our legitimate interests or those of a third party
A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.
The table below explains what we use your personal data for and why.
What we use your personal data for | Our reasons |
Delivery of the STEM ReCharge programme | Enable us and our delivery partners to determine participant eligibility and support delivery of the programme
Facilitate aggregate MI reporting of participant activities throughout programme duration Enable us to evaluate the impact, value for money and reach of the programme |
Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us | For our legitimate interests, ie to minimise fraud that could be damaging for you and/or us |
To enforce legal rights or defend or undertake legal proceedings | Depending on the circumstances:
Ø to comply with our legal and regulatory obligations Ø in other cases, for our legitimate interests, ie to protect our business, interests and rights |
Communications with you not related to marketing, including about changes to our terms or policies or changes to the services or other important notices | Depending on the circumstances:
Ø to comply with our legal and regulatory obligations Ø in other cases, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you |
Protecting the security of systems and data used to provide the services | To comply with our legal and regulatory obligations
We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, ie to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us |
Updating and enhancing our records | Depending on the circumstances:
Ø to perform our contract with you or to take steps at your request before entering into a contract Ø to comply with our legal and regulatory obligations Ø where neither of the above apply, for our legitimate interests, eg making sure that we can keep in touch with our customers about existing services |
Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, and to record and demonstrate evidence of your consents where relevant | To comply with our legal and regulatory obligations |
To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency
In such cases information will be anonymised where possible and only shared where necessary |
Depending on the circumstances:
Ø to comply with our legal and regulatory obligations Ø in other cases, for our legitimate interests, ie to protect, realise or grow the value in our business and assets |
Who we share your personal data with
Individual data will only be accessed by STEM Returners and Women Returners (partners for this programme) for the purposes of the STEM ReCharge project and will not be shared with any third party.
An analysis of the data will be provided to the Project Funder, the Government Equality Hub, for reporting and evaluation purposes.
We routinely share personal data with third parties we use to help deliver our services to you.
We only allow those organisations to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We do not share your information with third parties for marketing purposes.
We or the third parties mentioned above occasionally also share personal data with:
- our and their external auditors, for example, in relation to the audit of our or their accounts, in which case the recipient of the information will be bound by confidentiality obligations
- our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations
- law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations
- other parties that have or may acquire control or ownership of our business (and our or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency—usually, information will be anonymised but this may not always be possible. The recipient of any of your personal data will be bound by confidentiality obligations
How long your personal data will be kept
We will not keep your personal data for longer than we need it for the purpose for which it is used.
Following the end of the relevant retention period, we will delete or anonymise your personal data.
Transferring your personal data out of the UK and EEA
The EEA, UK and other countries have differing data protection laws. Some of the countries which may provide lower levels of protection of privacy than those in the UK.
Currently we are able to transfer your personal data from the UK to the EEA countries. Due to the EU GDPR adequacy decision, we can also continue to receive personal data transfer from the EEA to the UK, although we understand that the said EU GDPR adequacy decision does not cover data transfers for the purpose of immigration control or where the UK immigration exemption applies.
It is sometimes necessary for us to transfer your personal data to countries outside the UK other than the EEA. In those cases we will comply with applicable UK law designed to ensure the privacy of your personal data.
Under data protection laws, we can only transfer your personal data to a country outside the UK or EEA where:
- in the case of transfers subject to UK data protection law, the UK government has decided the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy regulation’) further to Article 45 of the UK GDPR. A list of countries the UK currently has adequacy regulations in relation to is available here.
- there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you, or
- a specific exception applies under relevant data protection law
In the event we cannot or choose not to continue to rely on either of those mechanisms at any time we will not transfer your personal data outside the UK unless we can do so on the basis of an alternative mechanism or exception provided by UK data protection law and reflected in an update to this policy.
Your rights
You generally have the following rights, which you can usually exercise free of charge:
Access to a copy of your personal data | The right to be provided with a copy of your personal data | |
Correction (also known as rectification) | The right to require us to correct any mistakes in your personal data | |
Erasure (also known as the right to be forgotten) | The right to require us to delete your personal data—in certain situations | |
Restriction of use | The right to require us to restrict use of your personal data in certain circumstances, for example, if you contest the accuracy of the data | |
Data portability | The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations | |
To object to use | The right to object:
Ø at any time to your personal data being used for direct marketing (including profiling) Ø in certain other situations to our continued use of your personal data, for example, where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims |
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Not to be subject to decisions without human involvement | The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you | |
The right to withdraw consents | If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time
You may withdraw consents by contacting us by email to hello@stemreturners.com Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn |
For further information on each of those rights, including the circumstances in which they do and do not apply, please contact us (see ‘How to contact us’ below). You may also find it helpful to refer to the guidance from the UK’s Information Commissioner on your rights under the UK GDPR.
If you would like to exercise any of those rights, please email us—see below: ‘How to contact us’. When contacting us please:
- provide enough information to identify yourself (including your full name, address and any reference number we have provided you) and any additional identity information we may reasonably request from you, and
- let us know which right(s) you want to exercise and the information to which your request relates
Keeping your personal data secure
We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
For avoidance of doubt, we cannot guarantee the security of any information you transmit to us.
If you want detailed information from Get Safe Online on how to protect your personal data and other information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
How to complain
Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.
You also have the right to lodge a complaint with:
- the Information Commissioner in the UK, and
- a relevant data protection supervisory authority in the EEA state of your habitual residence, place of work or of an alleged infringement of data protection laws in the EEA
The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.
Changes to this privacy policy
We may change this privacy policy from time to time—when we make significant changes we will notify you.
How to contact us
You can contact us by post or email if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint. Please email hello@stemreturners.com
Our contact details are shown below:
Our contact details |
Postal Address:
7 Manor Court, Barnes Wallis Road, Segensworth, Fareham, PO15 5TH, Hampshire, United Kingdom
Email: hello@stemreturners.com |