Kier Group PLC
Skillset and Experience:
The Information Coordinator will manage the project common data environment (CDE), support project teams to ensure information management is aligned to industry standards and provide ongoing training to support project stakeholders.
Any required qualifications:
Accredited/Certified training in using electronic document management systems such as ASITE and Viewpoint 4 projects. Comprehension of industry standard naming conventions. ISO 19650-2 National Annex preferred, BS 1192.
Outline of initial work/role to be undertaken during the 12-week placement:
- Manage the CDE for the lifecycle of the project alongside the information manager and in line with Kier procedures and ISO 19650 standards.
- Manage and host training sessions for new users of the project CDE, either with groups or on an individual basis, at the start of projects and as and when required.
- Fully understand the project protocols, effectively communicate, and act as the main point of contact for all stakeholders, ensuring processes are strictly adhered to.
- Validation, checking and curation of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution, and retrieval.
- Regularly complete compliance checks of uploaded documents to ensure the project information naming protocol is implemented.
- Configuration and preparation of status reports on workflows, sample submissions,
- Technical Queries, Requests for Information and other reportable data and user activity to inform digital dashboards.
- Attend meetings to allow engagement of team and stakeholders and escalate overdue/outstanding documentation to the relevant project stakeholders.
- Provide resources for information coordinators duties for holiday/sickness, as applicable.
- Be proactive in maintaining relationships with project team, stakeholders, and functional management and work as a collaborative member of the team, facilitating the sharing of knowledge and best practice to the wider business.
- Minimise printing of drawings and documents to reduce paper waste and improve sustainability.
- 3rd Floor, Optimum House, Clippers Quay, Salford, Manchester, M50 3XP (Office). Requirement to undertake travel to site(s) on occasion
- 37.5 hours per week, Monday – Friday. Agile and flexible working arrangements will be considered – however more time in an office environment may be encouraged during the placement.